Curso: Civil Rights | Program Data + Collection

  • CCE Civil Rights | Data + Reporting

    justice for all slideWithin this learning center, you will find media and tutorials designed to help you become acquainted with CCE Civil Rights documentation and demographic data collection info. Please register for periodic updates and reporting reminders.

    New forms for participant and committee member demographic data collection are now available.  The changes are small and build better alignment with the USDA options for registrants.   The new forms include options for registrants to "not disclose" demographics and options to self-report more than one race.  While this change does not represent all demographic categories, it is a step in the direction of allowing individuals to better represent themselves. The change will affect the event registration, program development, and reporting.  We will be offering a soft roll-out beginning this summer with informational meetings and access to virtual office hours beginning in August.  An FAQ and web resources are available to support staff.

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    • CCE Staff are required to participate in Civil Rights Training annually.  More is available about that training below.  Some staff have asked for more information on how to collect demographic data from program participants and how to ask for that information.  Below are a few resources to help with that.

      • USDA Form that has required fields for data collection:  FORM AD-2106.  Draft forms for CCE can be found below...but if you feel like you want to create your own or edit the templates below, be sure to check FORM AD-2106.
      • Script for how to ask for demographic data if needed:
        • Information about race, gender and ethnicity is collected during program/event registration and participation to help us better understand what demographics are being reached by CCE programming, and if there are gaps in how our programs reach all people throughout the community.  The intent is reaching all people.  While we are required to gather information about our participation reach, response from participants is optional. Please note that demographic responses will be kept confidential.
      • Slide to use at the end of presentations (virtual or when poster cannot be shown).

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    Reporting form templates may be useful to you. How you collect data and how often you enter it into PD&R is a local decision.  Be sure to discuss this with your local Executive Director or program lead before beginning to manage data.  The forms shown in PDR are the "minimum options" for demographic categories to be compliant.  The minimal options include: allowing participants to self-report (don't guess for them), allowing "choose not to respond" as an option, and allowing participants to choose all of the races that represent them.  You may add more options locally for race, gender, and ethnicity but you will need to translate those options for end-of-the-year data reporting.  

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